This article will explore how to create and edit additional options under dropdown lists.
Estimated Read Time: 3 Minutes
Sections in this article:
Which Dropdown Lists Are Configurable?
Dropdown lists are core fields within Gatekeeper that can be customised to include specific options.
Dropdown lists that are configurable include:
- Contract Type
- Supplier Type
- Event Type
- Track Type
- Project Type
- File Type
- Risk Type
For example, you can create an additional Contract Type of Non-Disclosure Agreement.
Configure Dropdown Lists
- From the navigation menu, expand the Settings option, then click Configuration.
- Click Dropdown Lists.
- Click the name of the list you want to configure.
Add an Option
To add a new option:
- Click Add Dropdown Option.
- Enter the label name.
- Click Save.
Edit an Option
To edit an existing option:
- Expand the 3 dots and select Edit.
- Click Yes to confirm.
- Update the label and click Save.
Delete an Option
To delete an existing option:
- Expand the 3 dots and select Delete.
- If the label is in use, the next screen will tell you which records are using the label. Click on the record and remove the label, or cancel the deletion.
Where you have list items that are used extensively throughout Gatekeeper, that you need to remove, it's recommended to use the export/import method to change this value in bulk.
Add Options From Within a Dropdown List
New list items can be added directly when adding or amending records.
Users require the Administrator role with Configuration permissions to do this.
When selecting an item from a dropdown list, click Add New to create a new option.
A pop-up will appear where you can enter the new list item, then click Save
The new item will be added to the list and will automatically be selected as the chosen option for the record you were updating.