This article provides an overview of Gatekeeper, including key terms and data structures.
Introduction
Here at Gatekeeper, we are on a mission to make your working life easier, more enjoyable, and more productive.
This introductory article will provide you an overview of Gatekeeper, allowing you to understand how Gatekeeper will enable you to take control of your Vendors and Contracts. We're fanatical about the success of our Customers, if at any point you want to speak to a member of the Gatekeeper team please contact us here and we’ll get straight back to you.
You can also book an orientation demo of Gatekeeper here.
The Basics
We pride ourselves on the intuitive and user friendly nature of the Gatekeeper interface, but we'll cover a few of the basics to help you navigate around.
Key Terms and Data Structure
The following diagram illustrates how Gatekeeper structures core data:
The primary object is the Contract Record, and all other objects link back to it.
For further details on what is included in the Gatekeeper Core Data Model, please see our Core Data Model Tables.
Entities
These represent the legal entities that make up your company that are a party to a contract. This could be a singular entity, or you could have multiple.
Categories
Categories are a way of grouping your contracts into relevant groups and represent the broad range of services being offered. This helps you to leverage the buying power of your spend base and perform analysis on savings opportunities.
Teams
These are the teams or business units that your contract and vendor managers are grouped into. This is likely to be allocated via departments, for example Legal, Finance, or Procurement.
Vendors
The Vendors who provide goods or services to your company. They may be known by another term such as suppliers or third parties in your organisation. You can amend this term within your Gatekeeper tenant to ensure it reflects the accurate terminology for your organisation.
Contracts
The Contracts records you create in Gatekeeper will be associated with the relevant Vendors and assigned to a Team, Category, and Entity.