Introducing Gatekeeper

Here at Gatekeeper we are on a mission to make your working life easier, more enjoyable, and more productive.

This introductory article will provide you an overview of Gatekeeper, allowing you to understand how Gatekeeper will enable you to take control of your Vendors and Contracts. We're fanatical about the success of our Customers, if at any point you want to speak to a member of the Gatekeeper team please contact us here and we’ll get straight back to you.

You can also book an orientation demo of Gatekeeper here.

The Basics

We pride ourselves on the intuitive and user friendly nature of the Gatekeeper interface but let’s cover a few of the basics to help you navigate around the app.

Key Terms & Data Structures

Gatekeeper uses well recognised terms, but we find it useful to understand how the data is structured.

Core Data



For a deeper dive into the Gatekeeper Core Data Model, please see our Knowledge Base Article here.


The legal Entities that make up your company that are a party to a contract.


Categories are a way of grouping your Contract spend into relevant groups in order to help you leverage the buying power of your spend base and let you perform analysis on savings opportunities.


These are the teams that your contract and supplier managers are grouped into. This is likely to be allocated via departments.


The Vendors who provide goods or services to your company. Gatekeeper Top Tip, if Suppliers is a more familiar term for your organisation, or you want to use Gatekeeper to manage your Customers then simply edit the navigation! This article shows how easy it is.


The Contracts you have with your Vendors that will also be assigned to a Team, Category and Entity.