This article explains the different Contract Dates available in Gatekeeper, and the value that comes from setting these in terms of Contract Renewal Management.
Estimated Read Time: 2 minutes
Sections in this article:
View Contract Dates
To access contract details, including key dates, click Contracts from the navigation menu.
If you have configured your list view to display the date columns, you can sort contracts based on key dates, e.g. end date.
Click on a specific contract to view further details. You can manage the key dates from the Contract Dates section on the Data tab.
Understanding Contract Dates
Although contract dates are optional fields, it's recommend to populate these. The following fields are available as part of the core data model:
- Start Date - the commencement date of the contractual agreement.
- End Date OR Evergreen - the expiration date of a contract OR an indication of Evergreen status, meaning the agreement does not have an expiration date.
- Notice Period Date OR Rolling Days Notice - the date in which notice must be provided to alter/exit the contractual agreement OR the rolling number of days needed to give notice.
Note: the Rolling Days Notice field is for reference purposes to document the terms of a contract. Numbers entered into this field are not incorporated into automated Workflows or Dashboard visualisations.
The Importance of Contract Dates
- The Start Date can be leveraged in workflows to set automated renewal notifications to alert yearly, before the Start Date Anniversary. This is useful for reviewing Evergreen contracts.
- The End Date and Notice Period Date fields are important for driving valuable Dashboard metrics, initiating automated renewal Workflows, and ensuring the efficient management of contracts stored in Gatekeeper with Auto-Archive.
For example, you could configure a workflow trigger to alert you 45 days before the Start Date Anniversary, Notice Period Date or End Date.